Time tracking, projects and invoicing
Time tracking, projects, invoices and quotes for teams that bill by the hour. It’s free during the beta, with every feature included.
A week in ClockDoc, coloured by project.
Track the hours, get them approved, invoice them and plan the next week. One app for all of it, and free while it’s in beta.
Track
Start it on a project and it stays in the top bar on every page. You can pause, resume or stop it from wherever you are.
Each day shows the hours logged next to the hours expected, based on the person’s weekly capacity. You notice a short day on the day, not on Friday.
Each project keeps its colour everywhere in the app. Billable entries show a $, non-billable ones are marked NB, and tags show on the entry.
Day, Week and Month calendars, or the Grid, with one row per task for filling in a whole week at once.
Every view shows billable hours against total hours in the corner. You can filter them and save the filters you use often.
Approve
Once hours are on an invoice, they shouldn’t change. Go through each person’s weeks, approve or reject the entries, and lock the weeks you’re done with.
See who has hours waiting, how many entries there are and what they’re worth. Open a person to go through their weeks and approve or reject entries one by one, or all of the pending ones at once.
Lock a week after it’s approved and nobody can edit its entries, so nothing changes after you’ve billed it. If something does need fixing, unlock the week first.
Billable rates, budgets and commissions go to owners and admins only. Everyone else never receives them from the server, so they aren’t just hidden on screen. Their reports and exports show hours only, with a note that says so.
Owner · Admin
Manager · Member
Hours only. Your role doesn’t see amounts.
Bill
Everything that hasn’t been invoiced yet, grouped by client. Bill all of it, or only up to the end of last month or last quarter, and create each client’s invoice in one go.
Each client has its own currency and gets invoices in it, with VAT, an optional discount and a PDF. If a middleman takes a cut, an internal panel shows what’s left for you. The client never sees that panel.
See drafts, unpaid, overdue and paid invoices at a glance. Totals are kept per currency, so euros and pounds sit side by side and are never added together.
Fill in the form, write a longer proposal page by page, or attach a PDF you made elsewhere. Send it, and when the client accepts, turn it into an invoice.
Each quote goes out as a PDF with your details, the line items, discount and VAT. Save one as a template, or copy it for the next client.
Plan
The workload planner puts each person’s planned hours next to their capacity, week by week, and colours the result. You see an overloaded week while there’s still time to move work around.
Plan hours per person and project weeks ahead, against the hours each person actually has.
A week booked over capacity turns red, and the timeline lists the clashes.
Switch to the timeline view to lay the work out across the team, week by week.
Report
An overview and four reports on the same hours: where the time went, who worked more or less than planned, and what the work earned compared with what it cost.
Revenue against labour cost by project, client or person, in the currency it was earned in, with the most profitable at the top.
Activity, the company timesheet, utilization and profitability, each one a tab away.
Every report exports to all three, so you never have to ask anyone for the numbers.
Euros and pounds are shown side by side, not added together. If you do want them summed one to one, the report clearly says so.
Get an alert when a project has used the share of its budget you set, in the app, by email or both. Retainers can carry unused hours over to the next months.
Log costs as they happen, attach the receipt, and export them with everything else.
Light & dark
Pick light or dark, or let ClockDoc follow your system setting. Every screen works in both. Drag the divider to compare them.
ClockDoc is made by Grasp, a software studio in Slovenia. We built it for our own projects, still use it ourselves, and decided to open it up to everyone.
€0.00
What ClockDoc costs during the beta, for your whole team.
On your phone
Add ClockDoc to your home screen and it opens in its own window like an app, with a layout made for phones.
Without a signal you can still see your recent week and projects. Logging new time needs a connection.
Import & teams
Something else? Write to info@grasp.si.
Yes, during the beta: every feature, for everyone on your team, with no trial and no card. After the beta, teams of up to 5 people stay free and larger teams pay a small amount per person. We’ll announce the prices well before the beta ends.
Grasp, a software studio in Slovenia. We built ClockDoc to run our own projects and bill our own clients, and we still use it.
You can export your time, reports and invoices to CSV, Excel or PDF whenever you like, without asking anyone. Your data isn’t locked in.
Yes. Install it to your home screen and it opens in its own window like an app. Without a signal you can still see your recent week and projects, but logging new time needs a connection.
Yes. Each client can have its own currency, and their invoices are in it. Work in two currencies goes on two separate invoices and is never added together.
Signing up takes a minute, and it’s free during the beta.